Unbudgeted Expense Request – Technology

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OIAA Unbudgeted Expense Request Form
Committee Name	Technology Committee		Date of Request	June 30, 2023
Expense Type	Projected Cost	Actual Cost	Difference	Reason for Request
Accounting/Bookkeeping			$0.00
Conference Expenses			$0.00
Convention Costs			$0.00
Database Maintenance			$0.00
Dues & Subscriptions			$0.00
Email and Collaboration			$0.00
Insurance			$0.00
Organizational Fees			$0.00
Other Technology			$0.00
Professional Fees			$0.00
Supplies			$0.00
Translation Services			$0.00
Video Conferencing			$0.00
Website Hosting/Mgt	$9,960.00		$9,960.00	$57/hr for 10 hrs a week for 17 weeks. Maintain and manage the Google Cloud environment webhosting service. Initiate and manage any support cases submitted to Google Cloud Support Services. Perform ongoing updates and modifications for: IGR Hotlist Page, Assemblies, Forums, Workshops – pre and post event (archives). Maintain and Update WordPress plugins.
Other			$0.00
Total	$9,960.00	$0.00	$9,960.00
Is this a one time expense or recurring?		Recurring
What is the approximate date that the expense will occur on?		Sept 1 – Dec 31, 2023
Is this request in addition to an existing budgeted item?		Yes
If yes, please explain.		OIAA has not previously paid for 3rd party Website Admin/Management services.  The growth of OIAA and the evolution and enhancements in its use of technology have been significant in the past year.  Included in this growth is the release of a new OIAA Website, designed to provide information and increase collaboration in expanded ways.  While many aspects of the website will be administered and updated by volunteers of the Tech Committee and will be self-serviced by OIAA Committees themselves, the core website platform requires dedicated support and maintenance beyond the scope of volunteer work and commitments.  With traffic of over 800,000 visitors a month, the OIAA website effectively serves as our Central Office, and maintaining its performance and functionality is essential.  Providing for paid outside service gives OIAA the best opportunity to accomplish this goal.