5 pm EST opened with the Serenity prayer

In attendance:  Susan R Vice Chair, conducted the meeting per the Chair’s request due to complaints lodged against her per decorum section of existing guidelines; Jennifer-Treasurer; Mark, Tech Chair

Agenda

I.                Proposed financial and budget related documents.

II.              Grievances lodged against the Chair.

III.             Consideration of Charters

IV.            Request from Unity that the Tech Committee support the 2^nd International Hispanic Convention

I  Proposed Financial and Budget Related Documents

• A. Change in the bylaws-proposed and approved by the committee, re eliminating the Finance Chair position; asked to be put on the June agenda-board approved.
• Presentation of Budget, Variance, Contribution and Balance Sheets-Monthly Report
• Treasurer needs groups to id their groups with their group id number received upon registering with OIAA
• Vendor process-Approved by board; forward as report to assembly
• Unbudgeted Funds Request document-approved by the board; forwarded as report to assembly
• Discussed a Docusign app-not at this time

II Grievances Lodged against the chair

• Believed them to be credible-one or two board members are not innocent of this
• Discussed inventory of board-too late
• Discussed Mediator—will reach out for advice; Vice Chair was tasked with this
• Discussed next steps-setting up interviews, one at a time, no questions, just sharing experiences
• Discussed change in tone of board with passing of bylaws and election of new leadership
• Discussed Secretary’s, (who is out on medical leave) desire to be involved but decided to go forward with this immediately in consideration of his health
• Chair asked we vote on going forward with an investigation and the vote was unanimous to go forward.
• Voted unanimously to form an Ad Hoc Committee for the Exploration of Grievances leveled against the chair and possibly another board member of 1 month’s duration.
• Noted legal whistleblower documents and other documents had not been signed; one grievance had come in as whistleblower request
• Discussed concurrently developing a grievance process through the Ad Hoc Guidelines Committee and Vice Chair agreed, as current chair of Ad Hoc Guidelines, to set that in motion in a confidential and discreet manner.

III. Charters-we agreed we did not have the time to begin this work at this meeting and that committees should consider a sobriety requirement

IV.   Support of the Hispanic Convention by Tech:   We can support this Conference with our zoom platform and ask the Zoom Team if they can help.

Actionable Motions:  To Create an Ad Hoc Committee for the Exploration of Grievances Leveled against the Chair with a duration of 1 month, Seconded and Unanimously approved.

Other action items:

Forward Board approved  Bylaws Change re Finance Chair; Budget and Finance process documents to the June Assembly

Form a Ad Hoc Guidelines Subcommittee for development of a Grievance Policy, documenting our process as we go along;

Set up interviews to begin the grievance process; keeping the process confidential to protect all parties; agreeing the decisions for action taken would have to be in accordance with the bylaws.

Concluded at 5: 52 EDT

Respectfully submitted,
Susan R
OIAA Vice Chair