OIAA Guidelines Ad Hoc Committee Meeting Minutes Via Zoom

Wednesday May 17th, 2023   3:00 PM Eastern Time

The following meeting minutes were produced from the audio recording at a later date. 

Assumed Present as the following individuals participated in the discussion: Susan R (OIAA Vice Chair), Amelia L (IGR Journey Heart), Jan BB (OIAA PAC Chair), Nona (PAC Committee member), Carlos D (Acting Chair Unity Committee), Marney K, Mary M (Steppers Chair/Registrar) Jeanine (IGR VSS and Communication Committee), Beth A, (Unity Committee) Beth D (Unity Committee)

Call to order: Susan R called the meeting to order and opened the Serenity Prayer.  The time was not noted in the recording.

Minutes:   

• The minutes for this meeting were captured at a later date from the audio recording.

Chair’s Message:

• Susan R explained the meeting today would be a deviation from the customary format.
• Susan received on April 25^th a list of Universal Questions for committees sent by Doug C (former Unity Chair of the Unity Committee).
• She explains that the previously approved Committees section will need to be revisited. There may be a need to provide over-arching standards and guidelines for committees and maybe not.

Discussion followed:

• Mary L and Jan BB (both current committee Chairs) are invited to share their ES&H.
• Additional discussion followed and a great many questions on that list were reviewed.
• The consensus seemed to indicate that due to the variety of committees that overarching guidelines would not fit the needs of all.
• Additionally too much oversite would not reflect well on the autonomy found in OIAA’s committees.
• All agreed that the questions would be useful especially as a way to kick off discussion within each committee so that consensus may be reached.
• At multiple times in the recording the suggestion was made that when conflict arises within committees the tools of the program (including a group inventory) could be used to bring forth resolution.

Meeting adjourned. 

The next full committee meeting will be Wednesday, May 31st, 2023 on Zoom. 

 Respectfully Submitted,

Gwen M

Secretary, Ad hoc Guidelines Committee